AFP Massachusetts Chapter
Committee Descriptions and Volunteer Opportunities


Communications Committee
 
Diversity Committee
Conference Committee
Membership Committee
Education Committee
Breakfast Program Subcommittee
Brown Bag Lunch Program Subcommittee
Volunteers Committee
Ad Hoc Volunteer Opportunities
 

Committee: Communications 

 
Committee Description: 
The Communications Committee serves to build greater awareness of the chapter's activities. Volunteers help to increase the visibility of the chapter's programs and resources through development and review of print materials, e-communications and social media outreach to AFP members and other audiences. 
Committee Cycle: 
Activities and planning take place throughout the year.  
Time Commitment: 
The committee meets in person twice a year with phone and e-mail communication as needed between meetings.  
Key Tasks: 
  • Write and execute communications plan 
  • Determine communications guidelines for chapter 
 
Qualifications: 
  • All levels of experience needed and welcome 
  • Marketing communications experience preferred including knowledge of public relations or electronic media 
 
Committee: Diversity 
 
Committee Description: 
The Diversity Committee helps to ensure the AFP experience remains richly diverse and representative of our community and profession through the AFP Diversity Fellowship Program.  
Committee Cycle: 
Planning begins in the spring with opportunities to participate throughout the year.  
Time Commitment: 
The committee meets in person three to four times a year with phone and e-mail communication as needed between meetings. 
Key Tasks: 
  • Recruitment of applicants for Diversity Fellowship Program including reviewing applications and interviewing applicants 
  • Planning and attending Fellows networking events  
 
Qualifications:
  • All levels of experience needed and welcome
  • Interest in diversity issues and supporting small grassroots organizations 
 

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Committee: Conference Committee 
 
Committee Description: 
The Conference Committee is responsible for planning and executing the annual Conference on Philanthropy, the Chapter's signature event. Volunteers are essential in promoting the event and in helping to recruit presenters and speakers who provide valuable educational content for attendees of this conference. 
Committee Cycle: 
Planning begins in February with opportunities to participate throughout the year. 
Time Commitment: 
The committee meets in person approximately twice a year with bi-weekly calls leading up to the event.  
Key Tasks: 
See Track Chair job description on next page.
Qualifications: 
All levels of experience needed and welcome but those with broad networks of experienced development professionals are helpful for recruiting speakers.  
Committee Structure: 
Track chairs stay on the committee for multiple years and work closely with the program co-chairs. Experienced track leaders are recruited to the conference leaders committee
Track Chair Job Description 
Summary
Put your passion for advancing the missions of nonprofit organizations to a worthy challenge by joining a volunteer team of development colleagues from throughout greater Boston to plan the 2011 annual AFP Conference on Philanthropy, the largest fundraising conference in New England.  You will work closely with conference leadership to develop content and recruit speakers on topics that accommodate the interests and educational needs of a broad spectrum of development professionals. 
 
Principal Responsibilities - International Speaker Recruitment
  • Assume ownership for an assigned content area, or “track.”  Identify a co-chair, if desired.
  • Develop approximately four 75 minute sessions within your track including content for individuals with various levels of experience and from organizations of different size and type.
  • Review returns from on line Call For Presenters distributed by AFP MA and select to fulfill track
  • If necessary, recruit additional speakers for each session and, in collaboration with them, develop and submit session titles, descriptions and speaker bios within conference planning timelines.
  • Serve as liaison to recruited speakers throughout the planning stage and up to conference day, fielding questions, following up and facilitating communications between speakers and conference planners. 
 
Delivierables/Outcomes
  • Four well designed sessions on stimulating, relevant topical areas delivered by authoritative and well prepared speakers.  
  • At least one session must be distinctly geared toward early-career professionals.
  • At least one session must feature a speaker from the senior leadership community.
  • Speakers recruited, session themes determined and titles/descriptions finalized  
  • Leadership, engagement, and networking (self, speakers, and other conference volunteers).
  • A short written bio on each speaker to use on the website and in the program
  • Positive experiences by conference attendees and volunteers.  
 

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Committee: Membership
 
Committee Description: 
The Membership Committee is responsible for preparing and executing a membership recruitment and retention plan that promotes member benefits. Volunteer responsibilities include analyzing membership program data and assessing ongoing communication with prospective, current, and lapsed members. 
Committee Cycle: 
Activities and planning take place throughout the year.  
Time Commitment: 
The committee meets as necessary by phone and e-mail.  
Key Tasks: 
  • Work with other committees to find opportunities to recruit new members to AFP, Massachusetts Chapter
  • Work with other committees to find ways to remind existing members of the value of membership 
 
Qualifications: 
  • All levels of experience needed and welcome
  • Particularly helpful to have member relations background
 

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Committee: Education
 
Committee Description: 
The Education Committee plans and executes chapter programs as well as the BASICS Program. Volunteers are involved with all aspects of the planning from choosing the topics to recruiting the speakers to publicizing the events. 

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Subcommittee: Breakfast Program 
The Breakfast Program Subcommittee plans and executes the educational breakfast programs that take place 2 -3 times a year as part of the Education Committee.  
Subcommittee Cycle: 
Planning begins in the spring with opportunities to participate throughout the year. 
Time Commitment: 
The subcommittee meets in person at least once a year with phone and e-mail communication as needed between meetings.  
Key Tasks: 
  • This subcommittee focuses on strategic issues facing development professionals and trends in the field. See job descriptions for chair and committee member. 
 
Qualifications: 
  • All levels of experience needed and welcome but there is an interest in balancing those who have networks from which they can recruit speakers and those who have the ability to execute the logistics of these events.  
 
Subcommittee Structure: 
Subcommittee Members report to the Subcommittee Chair. The Subcommittee Chair reports to the Education Chair.  
Breakfast Program Subcommittee Chair Job Description
Summary
Serve as member of the Breakfast Program Committee which is a sub-committee of the AFP Education Committee. The Breakfast Program Committee provides distinctive educational programming to AFP membership and other fundraising professionals in the Boston area. Approximately three programs per year, 2-3 hours in duration, will be offered, to provide unique, high level professional development combined with networking opportunities. 
 
Principal Responsibilities
  • Convene and chair planning meetings of the Subcommittee to determine programs and speakers for the coming year each spring/summer.
  • Guide Subcommittee members responsible for specific meetings to ensure tasks are fully staffed and completed.
  • Coordinate meetings when necessary and when unable to delegate;
  • Be willing to access high level contacts in non profit organizations and for-profit corporations to serve as speakers at events.
  • Work with the Chair of the Education Committee and communicate progress on events throughout the calendar year.
  • Recruit additional volunteers for the Subcommittee as needed. Communicate with the Volunteer Chair the names of Subcommittee members, forward list to Chapter Administrator and Subcommittee members.
  • Work with Chair of the Education Committee to ensure meeting topics integrate well with Brown Bag and other programs.
  • Recognize and thank Subcommittee members at the end of the year and the end of their term. 
 
Event Planning Responsibilities
  • Working with topics agreed upon at planning meetings.
  • Determining the best speakers who will draw an audience and who will speak well on a topic.
  • Contacting the speaker to make request to appear at event and briefing the speaker on event logistics.
  • Working with Chapter Administrator to plan venue, market event and other event logistics such as A/V needs.
  • Developing the marketing flyer for the event which will also be used on the chapter website.
  • Staffing the event and introducing speaker. 
     
Breakfast Program Subcommittee Member Job Description 
Summary
Serve as member of the Breakfast Program Committee which is a sub-committee of the AFP Education Committee. The Breakfast Program Committee provides distinctive educational programming to AFP membership and other fundraising professionals in the Boston area. Approximately three programs per year, 2-3 hours in duration, will be offered, to provide unique, high level professional development combined with networking opportunities. 
 
Principal Responsibilities
  • Attend planning meeting of the Subcommittee to determine programs and speakers for the coming year each summer.
  • Attend programs and recruit others to attend. For 2012-13, send a personal email to 15 people who have attended previous programs, explaining the format change and encouraging attendance.
  • Propose and help recruit funders for the “Meet the Funders” program in May.
  • Work closely with the Chair of the Meeting Subcommittee to ensure the events are a success. 
 

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Subcommittee: Brown Bag Lunch Program

Subcommittee Description:
The Brown Bag Lunch Program Subcommittee plans and executes the brown bag lunch programs as part of the Education Committee.  

Subcommittee Cycle:
Planning begins in the spring with opportunities to participate throughout the year. 

Time Commitment: 
The subcommittee meets in person at least once a year with phone and e-mail communication as needed between meetings.  
Key Tasks: 
  • See job description for subcommittee members. This subcommittee focuses on tactical issues, especially those faced by those new to development. 
Qualifications: 
  • All levels of experience needed and welcome but there is an interest in balancing those who have networks from which they can recruit speakers and those who have the ability to execute the logistics of these events.  
 
Subcommittee Structure: 
Subcommittee Members report to the Subcommittee Chair. The Subcommittee Chair reports to the Education Chair. 
Brown Bag Lunch Program Subcommittee Member Job Description 
Summary
Serves as a member of the Brown Bag Committee of the AFP Education Committee.  Contributes to the success of the lunch programs, which are an opportunity for members and non-members to network and learn.  These events are also an important outreach tool and source of revenue for the Chapter. 
 
Principal Responsibilites
  • Attend quarterly planning meetings of the Committee to determine programs and speakers for the year.
  • Be willing to access senior contacts in non-profit organizations and for-profit corporations to serve as speakers at events.
  • Be the lead planner for at least one meeting and assist members for a second meeting annually.
  • Work closely with the Education Committee to ensure the event is a success. 
 
Event Planning Responsibilities
  • Working with topics agreed upon at planning meetings.
  • Determining the best speakers that will attract an audience and speak well on a topic.
  • Contacting potential speaker(s) and asking if he or she will be a presenter at the Brown Bag, and briefing the speaker on event logistics.
  • Working with Chapter Administrator to plan the venue, market the session, and manage other event logistics, including A/V needs.
  • Developing the marketing flyer for the event which will also be used on the chapter website.
  • Staffing the event and introducing speaker.
  • Reviewing electronic evaluations after the session and summarizing feedback for the Committee by email or at the next Committee meeting. 
 

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Committee: Volunteers
 
Committee Description: 
The Volunteer Committee serves to ensure that AFP committees have sufficient volunteers to meet their needs. In consultation with the committee chairs, job descriptions and related information for each committee have been created and will be posted on the chapter website. The Volunteer Committee is also charged with recognizing volunteers for their commitment to AFP.  
Committee Cycle: 
Planning and activities take place throughout the year 
Time Commitment:
The committee meets via conference call and email communication as needed.  
Key Tasks: 
  • Recognition of volunteers annually
  • Act as conduit to help publicize committee volunteer needs  via website and other means
  • Respond to inquiries from prospective volunteers (via AFP office) and direct them to committees based on their interests and the committees’ needs 
 
Qualifications: 
  • All levels of experience are welcome 
 

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Ad Hoc Volunteer Opportunities 
BASICS Faculty Member 
Experienced development professionals who are interested in teaching as part of the BASICS Educational Program.  
AFP Diversity Fellowship Program 
Experienced development professionals who are interested in mentoring an AFP Diversity Fellow. See description below for details.  
Diversity Fellowship Program Mentor Job Description 
Purpose of a Mentor
The AFP Diversity Fellows Program provides the unique opportunity for the relatively new fundraiser to be matched with a seasoned fundraiser who has the skills, knowledge and resources to offer advice and provide one-on-one mentoring. 
 
Benefits of Becoming a Mentor
  • Creates a relationship that can be both personally and professionally rewarding
  • Multiplies the value of your experience by sharing it with future fundraising leaders and their organizations
  • Learning about Fellow's experiences can help enhance your own skills and abilities 
 
Qualifications of a Mentor
  • Has practiced professional fundraising for six years or more
  • Is an AFP member and embraces and upholds the AFP Code of Ethical Principles and Standards
  • Has the time, ability and availability to support a Fellow effectively 
 
Role Description
  • A good listener who shares positive reactions and constructive criticism
  • Provides resources and guidance for training and development opportunities
  • Provides exposure, visibility and coaching in support of the Fellow's development
  • Helps to identify options for promoting goals and solving specific problems
  • Encourages Fellow's participation within the professional community
  • Helps to set realistic goals and providing encouragement 
 
*Note that the mentor is in a relationship with the Fellow and not the organization, so he or she is not expected to act as a consultant to the organization. 
 
Time Commitment
AFP Mentors commit to a two-year mentor relationship, with the goal of connecting monthly with a Fellow via in-person, telephone or e-mail meetings. 
 
AFP Mentors invited to Fellows to network and socialize with current and past mentors.
 

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